PRIVACY POLICY
HMA TEXTILE INDUSTRY AND TRADE LIMITED COMPANY
PRIVACY AND DATA PROTECTION NOTICE
HMA TEXTILE INDUSTRY AND TRADE LIMITED COMPANY takes all technical and legal measures in accordance with applicable data protection laws in the processing of your personal data due to its ongoing activities.
Data subjects can access detailed information about the processing of their personal data, transfer to third parties, legal reasons for data collection, and their rights under applicable laws from the following privacy notice.
A. Personal Data Processed, Purpose of Data Processing, Collection Method and Legal Basis
The legal bases on which our company relies during data processing are as follows:
- Existence of explicit consent
- Expressly provided for by laws
- Being mandatory for the protection of the life or physical integrity of the person himself or another person who is unable to express his consent due to actual impossibility or whose consent is not recognized as legally valid
- Being necessary for the processing of personal data belonging to the parties to a contract, provided that it is directly related to the establishment or performance of a contract
- Being mandatory for the data controller to fulfill its legal obligation
- Being made public by the data subject himself
- Data processing being mandatory for the establishment, use or protection of a right
- Data processing being mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject
| Purpose of Data Processing | Personal Data Processed | Data Processing Conditions | Data Collection Methods |
|---|---|---|---|
| Ensuring security by recording the company's operating and working areas | Camera recording, audio recording | Legitimate interest | Through camera systems (Automatic means) |
| Recording of telephone conversations/Call center records | Audio recording | Legitimate interest | Through call center (Automatic means) |
| Ensuring security controls at entrances | Name, surname, date and time of visit, license plate information | Legitimate interest | From the data subject himself (Non-automatic means) |
| Management of request and complaint processes | Name, surname, e-mail, phone number, title, signature, request/complaint detail | Legitimate interest, Legal obligation | Through electronic means (Partially automatic means) |
| Execution of goods/service supply and contract processes | Name, surname, ID number, signature circular, e-mail, phone, tax number, tax office, bank account number, signature, address, reference information | Contract performance, Legal obligation | Through physical means, e-mail and phone (Partially automatic and non-automatic means) |
| Execution of sales and contract processes | Name, surname, ID number, signature circular, e-mail, phone, tax number, tax office, bank account number, signature, address | Contract performance, Legal obligation | Through physical means, e-mail and phone (Partially automatic and non-automatic means) |
| Execution of invoice processes | Name, surname, tax number, ID number, e-mail, phone, address | Legal obligation, Contract performance | Through physical or digital means (Non-automatic or partially automatic means) |
| Preparation of audit documents | Name, surname, ID number, signature, e-signature | Contract performance, Legitimate interest | Through relevant documents (Non-automatic means) |
| Preparation of general assembly meeting minutes and powers of attorney | Name, surname, ID number, signature, title, visual and audio videos | Legal obligation, Legitimate interest | Through physical means, e-mail and camera (Partially automatic and non-automatic means) |
| Follow-up of litigation, mediation and enforcement processes | Personal data subject to and/or contained in the file | Explicit consent, Legal obligation, Legitimate interest | Through physical means and e-mail (Partially automatic and non-automatic means) |
| Forwarding of incoming-outgoing call records and mail to relevant places | Name, surname, phone, e-mail, institution, title, address | Legitimate interest | Through physical means, fax and e-mail (Non-automatic or partially automatic means) |
| Listing of phone numbers for maintaining communication | Name, surname, title, phone | Legitimate interest | E-mail, phone, physical means (Partially automatic means) |
| Conducting correspondence with public institutions and organizations | Name, surname, address, ID number, ID serial number, date of birth, parents' names, title, photo, video, phone, e-mail, signature | Legal obligation, Contract performance | Through physical means or e-mail (Non-automatic or partially automatic means) |
B. Transfer of Personal Data
Your personal data, which is indicated as processed in section A, is transferred to the following parties in line with the data processing purposes in the same section, when required and limited to what is necessary in the processes of carrying out our company's business activities and business processes:
- Pursuant to relevant legislation: To audit firms, financial advisors, relevant public institutions and organizations (Conducting activities in accordance with legislation, Fulfillment of our legal obligations, Contract process management)
- To banks and financial institutions: Execution of contract processes, execution of finance and accounting operations, follow-up and execution of legal affairs
- To suppliers and business partners involved in business processes for the realization of activities: Ensuring/auditing business continuity, Execution of contract processes, Follow-up of requests and complaints, Follow-up and execution of legal affairs
- To the relevant supplier company and business partner from which our company procures services in its business processes: Ensuring/auditing business continuity, Execution of contract processes, Follow-up of requests and complaints, Follow-up and execution of legal affairs
- In line with the requests of relevant public institutions and organizations: To legally authorized public institutions and organizations limited to the purpose of the request (Conducting activities in accordance with legislation, follow-up and execution of legal affairs, fulfillment of our legal obligations under legal/administrative regulations)
C. Rights of the Data Subject
Everyone has the following rights under applicable data protection laws:
- To learn whether personal data is processed
- To request information if personal data has been processed
- To learn the purpose of processing personal data and whether they are used in accordance with their purpose
- To know the third parties to whom personal data is transferred domestically or abroad
- To request correction of personal data if it is incomplete or incorrectly processed and to request notification of the transaction carried out within this scope to third parties to whom personal data has been transferred
- To request deletion or destruction of personal data if the reasons requiring its processing have disappeared, although it has been processed in accordance with applicable laws and other relevant laws, and to request notification of the transaction carried out within this scope to third parties to whom personal data has been transferred
- To object to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems
- To demand compensation for damages in case of damage due to unlawful processing of personal data
Everyone can submit their requests regarding these rights to our Company in accordance with the applicable regulations. Requests will be evaluated and decided free of charge within thirty (30) days at the latest. If the evaluation and decision-making process requires an additional cost, the fee determined by the relevant data protection authority will be applied.
ADDRESS
Uğur Mumcu Mahallesi Ahmet Yesevi Bulvarı 2271 Sok. No: 17 Sultangazı - İstanbul
PHONE
Tel: +90 212 294 10 52 Fax: +90 212 294 10 51